TCVA Charter & Bylaws
The purpose of the Association is to provide fraternal, social and recreational activities for the members and guests and encourage and support the preservation of the history of TACAMO.
Adopted October 30, 2012
ARTICLE I: Title & Purpose
1. The Association shall be known as TACAMO Community Veterans Association (TCVA), a non-profit, non-partisan, apolitical, non-sectarian, non-religious Association.
2. The purpose of the Association shall include:
a. Conducting occasional reunions.
b. Providing fraternal, social and recreational activities for members and guests.
c. Promoting communication through a newsletter, website (tacamo.org) and social media.
d. Encouraging and supporting the preservation of the history of TACAMO by the membership of the Association.
e. Encouraging and facilitating the making of charitable contributions.
f. Providing scholarships or financial aid for members’ children, grandchildren and other sponsored young peoples’ education.
ARTICLE II: Membership
1. The TACAMO Community Veterans Association membership is open to any and all people who have an interest in the preservation of the history and heritage of TACAMO, as it relates to VLF trailing wire airborne communications conducted by the U.S. Navy.
2. In this context, a veteran is anyone served the TACAMO community in any capacity at any time and is not necessarily a military veteran.
3. Life Membership may also be granted to those persons who, by nomination of the membership and acceptance by the Board of Directors, are recognized for outstanding service to the TACAMO community. This is limited to one recipient per year.
4. Members can be removed (without refund) by a majority vote of the Board of Directors for actions that reflect negatively on the Association and impact its good reputation. Re-instatement is by petition from the removed.
ARTICLE III: Dues
1. Dues for membership shall be determined by the Board of Directors at the annual Board of Directors meeting and shall be payable at the time of application and/or renewal, annually.
2. The dues established shall be sufficient to pay for all of the predictable operating expenses and non-profit activities of the Association. Financial reports and budget projections shall be the criteria for setting dues.
ARTICLE IV: Board of Directors
1. The TCVA Board of Directors shall number five and consist of a President, Vice President, Secretary, Treasurer and Executive Director.
2. The Board of Directors shall be made up of volunteers, willing to fulfill the roles as defined in Article V for an undefined period of time.
3. Upon the retirement, incapacitation or death of a Director, the remaining Directors shall recruit a replacement, mutually agreed upon and Board of Directors positions reassigned. If unsuccessful, the remaining Board of Directors shall continue direction until a quorum (Article VI) can no longer be met. Then, Association shall dissolve in accordance with Article XI.
4. Directors may be removed by a unanimous vote of the other Directors for behavior that reflects negatively on the Association.
ARTICLE V: Duties of Directors
1. The President shall preside over Board of Director and any special meetings. He/she shall set the meeting agenda with input from the Executive Director. The President shall act as Master of Ceremonies at Association functions. The President is an active member of any/all committees assigned by the Board. His/her participation is at his/her discretion. In his absence he may delegate his authority to the Vice-President.
2. The Vice President shall act in an advisory capacity to the President and fulfill the role of President in his/her absence. The Vice President shall accept other responsibilities as the President or Board of Directors may direct.
3. The Secretary shall keep record of all Board of Director meetings and all official correspondence of the Association.
4. The Treasurer shall manage all accounting of the Association. He/she shall complete and submit any/all necessary IRS documents for annual reporting and provide the BOD with monthly and end of year financial statements.
5. The Executive Director shall manage day-to-day operation of the Association and support all other Directors and supervise all committees of the Association.
6. The Board of Directors shall create committees and assign a chairperson as needed to fulfill the agenda and select volunteer staff for those committees.
7. The Board of Directors shall unanimously recruit/appoint replacement Directors in the event of a vacancy.
8. The board of directors shall unanimously agree prior to entering into any long term agreement whether such agreement results in a monetary obligation or not. Long term shall be defined as a term exceeding three years.
ARTICLE VI: Quorum
1. The President and two Directors constitute a quorum for transaction of business at any meeting of the Board of Directors.
2. Board of Director meetings shall be conducted at least annually as called by the President in a venue of his/her choosing. Minutes of the annual meeting are to be made available to the membership via the website.
ARTICLE VII: Fiscal Year and Budget
1. The Associations fiscal year will begin on January 1 and end on December. The Association shall maintain a balanced budget at all times.
ARTICLE VIII: Parliamentary Authority
1. The rules contained in Robert’s Rules of Parliamentary Procedure shall govern meetings of this Association and all cases to which they are applicable and in which they are not in conflict with these By-Laws.
ARTICLE IX: Amendments
1. These By-Laws may be amended by unanimous vote of the Board of Directors.
2. Proposed amendments must be presented to the Board of Directors for consideration 30 days before the annual Board of Directors meeting.
ARTICLE X: Offices and Directors
1. The street address of this non-profit association’s initial office is 92-812 Maikai Blvd. P.O. Box 6126, Ocean View, Hawaii 96737-6126. The name of the initial registered agent at that office is Michael A. Vos. Such address shall be this non-profit association’s mailing address for its principal office.
2. The E-mail address for this non-profit association is firstname.lastname@example.org
3. The initial Board of Directors shall be the following:
a. President: Vern Lochausen
b. Vice-President: Dennis "Coach" Warren
c. Secretary: Cheryl Vos
d. Treasurer: Joe Caruso
e. Executive Director: Mike Vos
ARTICLE XI: Dissolution
1. At such time that a quorum can no longer be met (Article VI) or the Association becomes insolvent, the Association shall be dissolved. All remaining assets shall be disposed of. All cash money shall be donated to a charity of the choice of the existing Board of Directors. Any/all physical property will be disposed of at auction or donated to other interested parties.
#1. TCVA is a non-profit organization formed pursuant to 26 U.S.C. Section 501(c). It does not promote the official or unofficial events or acts of others and therefore, bears no responsibility or liability for such. (Approved by TCVA Board of Directors on 29 July 2917)